Retailers

Retailers procure, sell and arrange the installation of pyrolysis system.

If you're a retailer, there are certain things you must do to ensure your systems are eligible for systems certificates (SCs).

Record-keeping requirements

Before selling and installing systems, you must provide written evidence of the following up front to the system owner. This ensures they understand what their system is going to do. 

● A contract of sale (or accepted quote).

● Accredited DMRV designer and installer names and details.

● Details on system performance and circumstances in which the system may not perform.

● Information about import and export limits for the system.

● Information about the expected payback period, energy savings or cost savings.

● Any conflicts of interest disclosed to the system owner.

You must also keep a record of all required information for at least 5 years.

Written statements

When you sell a pyrolysis systems, you need to complete a written statement. The system won't be eligible for systems certificates (SCs) without it.

You need to give this written statement to registered agents or system owners so they can create systems certificates.

A representative with authority to act on behalf of your business must sign the written statement. Make sure they understand the statements they are making for each installation.

The written statement must confirm:

● the installer's details and if they're an employee or contractor

● the system will perform as stated in the contract unless circumstances occur outside the retailer's control

● the system is complete and capable of normal use and data generation

● they provided written information to the system's owner about:

- previous experimental data

- the expected payback period

- the expected energy savings

- the expected cost savings

● they disclosed and managed any conflicts of interest

● they don't have a declaration stating they're not eligible to make statements

● all statements are true and correct.

You should provide your representative's details (name and position) to your registered agent.

You can use our example retailer written statement as a guide.

Ineligibility

We may declare you ineligible to make written statements if you make 3 or more false or misleading statements in a 3-year period.

This means the pyrolysis systems you sell won't be eligible for systems certificates.

You're expected to apply practice standards to protect yourself and your customers.

1) Maintain up-to-date knowledge of industry standards and legal requirements including:

● our guidance and policies 

● tax law and VAT

● consumer laws. 

2) Give customers clear information about: 

● how the pyrolysis system works and its expected performance

● system warranties and maintenance

● the BidCarbon Standard Scheme and eligibility requirements for systems certificates

● assigning the right to create certificates.

3) Use accredited DMRV designers and installers.

4) Identify your business risk and exposure to third-party fraud. Ensure the integrity of business partners, contractors and clients.

5) Make sure your staff understand and follow procedures to ensure documents are accurate and complete.

Practice standards