System Registry account

Last updated 2 May 2024

The System Registry is an online system for BidCarbon Standard Scheme participants to create systems certificates.

There are 4 types of System Registry accounts:

● registered person

● registered agent

● verification service provider

● supplier.

Each account has different permissions. They all perform various activities and functions in the System Registry. It is your responsibility to set up the appropriate account.

Some accounts have registration fees.

To apply for a System Registry account:

● identify the type of account you need

● register for an Online Services account

● provide proof of identity

● provide a legal name for the account

● follow the eligibility requirements for the System Registry account you want.

Open an account

Legal person

A System Registry account name should represent a legal person. A legal person includes:

● an individual recognised by law as a legal person

● a group of people recognised by law to act as one individual.

Non-legal entities

Non-legal entities can also apply for an account if there’s a legal name in the account name. Account names which include the name of a non-legal person should begin with the name of the legal person, followed by the non-legal entity.

For example:

● BidCarbon Pty Ltd trading as Joon Tsang

● John Smith acting as trustee for The Wang Family Trust

● John and Deep Roy (J and D Partnership).

Verify identity

You're required to verify your identity while completing your registration form. You can either:

● use digital identity verification

● upload certified copies of original documents.

Individuals

We are regulated by the United Kingdom and European Union Money Laundering, Terrorist Financing and Transfer of Funds Regulations.

We have integrated our systems for due diligence checks with CREDAS, a UK-based ID verification company that digitally certifies your proof of ID and address in less than 5 minutes, at no additional cost. 

The digital identity verification service supports:

Category A documents

● Birth certificate (not extract)

● Citizenship certificate

● Passport

● Visa

Category B documents

● Driver’s licence

If your current name is different to the name on your identity documents, you must provide evidence. This must be provided along with the above 3 identity documents. It can include a:

● deed poll

● certificate issued by a government authority that recognises the change of name.

For each document, detailed help is available by clicking on the icon. Ensure you enter the details from the document into the form, in the correct format.

Every document must be certified by a professional.

Certifiers outside must be:

● Non-honorary consulate

● Embassy

● an Apostille Certificate can be obtained from a Hague Apostille Convention Competent Authority.

If the original document is in a language other than English, a written translation must be provided. This must be certified as a true and correct copy by an authorised translation service such as:

● an appropriate embassy

Organisations

Your organisation can streamline their identity verification process by supplying their Company Registration Number (CRN).

If an CRN isn’t supplied, then your organisation must verify their identity by uploading certified copies.

These must be issued by the Companies House or a similar governing body.

Depending on your type of organisation, you may need to provide:

● certificate of incorporation

● documentary evidence of organisation existence

● trust deed and its certificate of registration (if applicable).

Before you apply, you need to identify the type of account you need.

Types of accounts

To hold a registered person System Registry account, you must be a fit and proper person. Find out more about fit and proper person requirements.

Fit and proper person test

Some System Registry accounts have fees. To pay these, you can:

● log in to your Online Services account

● select the 'finance' menu heading

● select the 'fees' menu item

● select the fee items you want to pay

● select the 'create payment advice' button.

A payment advice will be created. You can view the payment advice and pay using one of the methods specified.

Pay the System Registry account fee